Privacy Policy
This statement describes how Napier Solicitors collects and processes your personal data through your use of our website. This statement also sets out information about data subject rights and our obligations under data protection law.
We use cookies on our website and this is explained in our Cookie Policy.
The types of personal data we may collect about you
There are instances where we invite or request individuals to provide us with their personal data on our website. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes first name, last name and title;
- Contact Data includes email address and telephone number(s);
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device ID and other technology on the devices you use to access our website;
- Usage Data includes information about how you interact with and use our website, products and services.
We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals' Usage Data to calculate the percentage of users accessing a specific website feature in order to analyse general trends in how users are interacting with our website to help improve the website and our service offering.
How we use personal data collected via our site
The purpose for which we use personal data and the legal basis for why that processing is necessary or permitted is as follows:
| Purpose/Use | Type of data | Legal basis |
| To deal with enquiries, requests or queries raised by you vis our website |
(a) Identity
(b) Contact
|
Necessary for providing services provided such interests are not overridden by the rights and interests of the data subjects concerned |
| To administer and protect our business and our website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) |
(a) Identity
(b) Contact
(c) Technical |
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or restructuring exercise)
(b) Necessary to comply with a legal obligation
|
| To use data analytics to improve our website, products/services, customer relationships and experiences and to measure the effectiveness of our communications and marketing |
(a) Technical
(b) Usage
|
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) |
We will retain personal data only for as long as necessary for the purposes for which it was collected; as required by law or regulatory guidance to which we are subject; and for the exercise or defence of legal claims that may be brought by or against us.
Our retention practices may be reviewed and updated from time to time in line with legal requirements and best practice.
Disclosure of your information
We may disclose personal data to:
- Third parties, including cloud service providers, who provide a service to us;
- A public authority in the event that we are required to do so by law;
- A third party where we are under a legal obligation to transfer it to that third party or where we provide it on behalf of a client who is under such legal obligation;
- A prospective seller or buyer of any of our assets or business;
- A third party where it is necessary to protect the vital interests of the data subject or another natural person.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
To the limited extent that it is necessary to transfer personal data outside of the EEA, we will ensure appropriate safeguards are in place to protect the privacy and integrity of such personal data, including standard contractual clauses under Article 46.2 of the GDPR. Please contact us if you wish to obtain information concerning such safeguards.
Links to other sites
Our website may, from time to time, contain links to and from other websites. If you follow a link to any of those websites, please note that those websites have their own privacy policies and we do not accept any responsibility or liability for those policies. Please check those policies before you submit any personal data to those websites.
Data subject rights
To the extent that we are a controller of your personal data you may request access to, rectification, or erasure of your personal data, or restriction of processing or object to processing of your personal data, as well as the right to data portability. In each case, these rights are subject to restrictions as laid down by law. The following is a summary of your rights:
- The right of access enables you to receive a copy of your personal data;
- The right to rectification enables you to correct any inaccurate or incomplete personal data we hold about you;
- The right to erasure enables you to ask us to delete your personal data in certain circumstances;
- The right to restrict processing enables you to ask us to halt the processing of your personal data in certain circumstances;
- The right to object enables you to object to us processing your personal data on the basis of our legitimate interests (or those of a third party);
- The right to data portability enables you to request us to transmit personal data that you have provided to us, to a third party without hindrance, or to give you a copy of it so that you can transmit it to a third party, where technically feasible.
If you wish to exercise any of these rights, please contact us using the details below. We will respond to your request within one month. That period may be extended by two further months where necessary, taking into account the complexity and number of requests. We will inform you of any such extension within one month of receipt of your request. We may request proof of identification to verify your request. We have the right to refuse your request where there is a basis to do so in law, or if your request is manifestly unfounded or excessive, or to the extent necessary for important objectives of public interest.
Security and where we store your personal data
We are committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorised access and use. As effective as modern security practices are, no physical or electronic security system is entirely secure. We cannot guarantee the complete security of our database, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the Internet. We have implemented strict internal guidelines to ensure that your privacy is safeguarded at every level of our organisation. We will continue to revise policies and implement additional security features as new technologies become available. Where we have given you a password which enables you to access certain parts of our Site, you are responsible for keeping that password confidential. We ask you not to share your password with anyone.
Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our website. Any transmission of personal data is at your own risk. Once we receive your personal data, we use appropriate security measures to seek to prevent unauthorised access or disclosure.
Changes to this privacy statement
We reserve the right to change this statement from time to time at our sole discretion. If we make any changes, we will post those changes here and update the “Last updated” date at the bottom of this statement.
Contact us
Questions, comments and complaints regarding this statement and the personal data we hold are welcome and should be addressed to info@napiers.com or by writing to Napier Solicitors, 1-9 Castle Arcade, Belfast BT1 5DF. All requests will be dealt with promptly and efficiently.
Last updated 1 October 2025
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